Pool service software for cleaning and repair teams
Pool Service Software That Proves Every Visit
Pool service software for cleaning and repair companies that documents every visit with GPS timestamps, chemical/LSI logs, before-and-after photos, routes, invoices, and instant customer reports. $69.99/month, unlimited technicians and customers, no per-pool fees.
14-day free trial • No credit card required • Cancel anytime
Switching from Skimmer, Jobber, or spreadsheets? Import your customer list in minutes with CSV upload or guided setup.
Simple 3-Step Field Flow
Plan routes, document visits, and notify customers
Pool Service Log organizes capabilities around the daily technician workflow, putting verifiable proof of service first so every stop is documented without slowing down your crew.
Plan Routes
Organize daily stops with drag-and-drop route scheduling, GPS map sequences, and turn-by-turn navigation. Technicians see today's assignments clearly on mobile.
Document the Visit
Technicians capture chemical readings with real-time LSI calculations, snap up to 10 time-stamped photos, and log GPS arrival and departure timestamps even while offline.
Bill & Communicate
Automated digital door-hanger emails and text alerts deliver visit reports to customers the moment a job is completed. Invoices and service agreements sync back to the office.
Proof of service
How Pool Service Software Creates Proof of Service for Every Visit
A recovered invoice may help offset the cost of Pool Service Log. Results vary based on your route size, billing practices, and use of visit documentation.
Pool Service Log automatically creates comprehensive proof of service by recording GPS check-in timestamps, capturing before-and-after photos, logging chemical tests and dosages, and instantly sending a digital door-hanger report to the customer as soon as the stop is completed.
Visit Verification and Documentation Breakdown
Data points captured during each route stop and how they support customer communication.
| Visit Element | Data Captured | Customer Benefit |
|---|---|---|
| Arrival & Departure | GPS pin verification with recorded entry and exit timestamps | Confirms technician presence on site and verifies service duration |
| Before & After Photos | Up to 10 time-stamped photos covering pool, pump, skimmers, and filter gauges | Visually demonstrates water clarity and completed cleaning tasks |
| Chemical Readings & Dosages | Logged test levels (pH, chlorine, alkalinity) and exact chemical amounts added | Maintains historical water-balance records and clarifies treatment costs |
| Instant Report Delivery | Automated digital door-hanger delivered via email or SMS upon completion | Provides immediate service transparency without manual office follow-up |
Photos
Step 3 of 4
Before
Required
After
Required
Extra 1
Optional
Extra 2
Optional
Extra 3
Optional
Extra 4
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Extra 5
Optional
Extra 6
Optional
Extra 7
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Extra 8
Optional
← Swipe to see all 10 photo slots →
Before-and-After Photos
Technicians capture visual proof of pool conditions (clear water, emptied skimmer baskets, filter pressure gauges). Clear photo documentation helps resolve customer questions and confirms service quality for every visit.
GPS Locations & Timestamps
Pool Service Log records GPS-verified visit coordinates and timestamps upon check-in and check-out to document technician route progress and provide verifiable stop records.
Chemical Dosage & LSI Logs
Field technicians log water test readings and exact chemical dosages. The software calculates LSI automatically to maintain complete digital service histories for each pool.
Auto "Door-Hanger" Emails
Pool Service Log delivers instant digital door-hanger summaries via email or SMS as soon as a stop is finished, including GPS timestamps, chemical dosages, and photos.
Field Operations
Pool Service Software for Route Technicians
Designed for mobile field operations, Pool Service Log gives technicians an offline-capable mobile workflow with turn-by-turn routing and GPS arrival timestamps. Technicians complete stops in seconds from their phone, logging checklists, chemistry, and photos that sync automatically when back online.
Defend Completed Visits with Time-Stamped Documentation
Disputes over whether a pool was serviced can lead to unpaid invoices or unneeded return trips. Time-stamped, geotagged photos provide clear documentation of conditions at the time of service to help resolve customer questions.
Verify Technician Arrival and Departure Times
GPS-verified arrival and departure timestamps give managers visibility into route progress and time spent at each property.
Mobile first PWA
Built with mobile in mind, our Progressive Web App (PWA) works in the field across mobile devices. Add it directly to your device home screen to use it alongside our native iOS app.
Organize Daily Stops to Reduce Drive Time
Route optimization arranges stops to reduce transit time between pools, helping technicians complete daily routes more efficiently.
Built for the field
Designed for the way your crew actually works
From the truck to the office, every visit is captured in seconds. Your technicians log proof, balance chemistry, and move to the next stop, while the office sees it all in real time.
- One tap to complete a visit
- Works offline, syncs when back online
- The office always knows what was done
Dedicated iOS App for Technicians
For Owners: Run your entire office via our PWA instantly.
For Techs: A lightweight companion app available on iOS.
Water Chemistry & Dosage
Real-Time Chemical & LSI Tracking
Track chemical readings and dosages with real-time LSI calculations to maintain balanced water, prevent equipment corrosion, and maintain a verifiable digital service history.
Track Chemical Usage and Balance Water with LSI
Chemical costs represent a significant recurring expense in pool maintenance. Tracking Saturation Index (LSI) alongside test readings helps technicians calculate accurate dosages and maintain water balance across seasons.
Route Economics & Time Estimation
Estimate Time and Admin Savings for Your Pool Route
Use the calculator below to model potential time savings from automated reports and digital checklists. Estimates depend on your current route density, billing habits, and how you choose to use the platform.
Estimated technician pay per completed stop
Model Assumptions:
- Estimated 5 minutes saved per stop on manual admin & logging
- Time valued at ~16% of your specified per-pool labor rate
- Modeled $5 in monthly recovered billing per pool from logged extras
Illustrative model based on user-entered variables. Actual time saved and billing recovered will vary based on route size, technician efficiency, and individual company workflows.
Office & Customer Management
Pool Invoicing, Work Orders & Customer Portal
Pool Service Log streamlines office operations with digital invoicing, recurring service agreements, work order dispatch, and a dedicated customer portal. Pool companies can collect payments with online links, capture e-signatures, and give clients instant visibility into past service logs and chemical history.
Invoicing, quotes & checklists
Paper service logs can be misplaced or incomplete. Digital service checklists ensure chemical dosages, equipment checks, and extra repair items are recorded on-site for clear record-keeping and billing.
Automated notifications & portal
Reduce follow-up messages by sending automated service notifications. Customers receive visit summaries by SMS, email, or both when a technician completes a stop.
From solo to fleet
One platform that grows with your route
Whether you service ten pools or a thousand, Pool Service Log stays effortless. Unlimited technicians, unlimited locations, one flat price, and the office always in sync.
A considered investment
Comparing Flat-Rate Pool Service Software to Per-Pool Pricing
Most pool service software charges per pool or per technician, meaning your software bill increases every time you add a customer. Pool Service Log uses flat-rate pricing so your software costs remain predictable as your business grows.
The standard of proof
Every pool, documented to a higher standard
Pristine records your clients can see, and that protect your revenue.
Risk-Free Setup
Switch smoothly with complete control over your data
Transitioning your pool business to Pool Service Log is fast and predictable. Test every tool during your trial with full data portability and zero lock-in.
14-Day Free Trial
Full access to every feature from day one. No credit card required to start your trial.
CSV Customer Import
Quickly import existing customer, route, and pool location data via CSV spreadsheet to migrate effortlessly.
Offline Field Sync
Technicians can log chemical readings and capture photos in dead zones; visits sync automatically once reconnected.
Cancel & Export Anytime
No long-term contracts. Cancel with one click from billing settings and export your full data anytime.
Simple, transparent
Flat-Rate Pool Service Software Pricing
All features included on both plans. No per-pool fees, no hidden add-on costs. Start your 14-day free trial with no credit card required.
Solo
For a one-person operation. Just you, no extra technicians.
14-day trial • No card required • Cancel anytime
All-In-One
Add your whole team. Unlimited technicians and admins.
14-day trial • No card required • Cancel anytime
Everything included, on both plans
Team & scale
- Unlimited technicians & admins
- Unlimited customers & service locations
- Unlimited visits & photo records
- Flat rate pricing · cancel anytime
Routes & scheduling
- Route builder with drag-and-drop stops
- Route optimization & auto-assign
- Schedule calendar & map view
- Today's route view for every tech
- Visit reminders & on-my-way texts
Field service
- Mobile visit flow for techs
- Before & after photos
- Chemical readings & LSI balance
- Chemical catalog & usage tracking
- Custom checklists with required items
- Proof-of-service reports (email & SMS)
- Shopping list with usage-based restock suggestions
Jobs & repairs
- Job board from backlog to done
- Work orders (one-time & recurring)
- Quotes & estimates with customer email approval
- Issues tracking → convert to work orders
Billing & customers
- Invoicing with payment links
- Service agreements with e-signature
- Recurring agreement invoicing
- Customer portal (visits, invoices, readings)
- CSV export for visits, invoices & more
Owner tools
- Office alerts (overdue visits, accounts receivable, and more)
- Financial & productivity reports
- Broadcast email or SMS by route
- 1,000 text messages/month included · email unlimited
- Notification templates you control
Flat monthly pricing. Cancel or change plans anytime with full data export.
Common questions
Frequently asked questions
Everything you need to know before getting started.
Pool service software is specialized operational management software for pool cleaning, maintenance, and repair businesses. It manages customer accounts, technician route scheduling, mobile on-site visit workflows, chemical dosage and LSI calculations, automated customer visit reports (digital door-hangers), work orders, and recurring invoicing from a unified platform.
Proof of service automatically compiles verifiable visit records as technicians complete their stops. The mobile app captures GPS coordinates upon check-in and check-out, records exact arrival and departure timestamps, logs water chemistry readings and chemical dosages, and attaches before-and-after photos. Upon visit completion, an automated visit summary report is instantly emailed or texted to the customer.
Pool Service Log charges a predictable flat monthly or annual fee rather than charging per pool, per customer, or per technician. The Solo plan is $39.99/month for single-operator routes, and the All-In-One plan is $69.99/month ($769.89/year) for unlimited technicians, unlimited customers, and unlimited pools without tiered pricing penalties as your route expands.
Yes. The mobile app includes a built-in Langelier Saturation Index (LSI) calculator and water balance tool. Technicians input current test readings (pH, free chlorine, total alkalinity, calcium hardness, cyanuric acid, and water temperature), and the software calculates saturation status and recommends chemical dosage adjustments.
Pool Service Log organizes pool routes by day and technician with drag-and-drop stop reordering, integrated mapping, and route optimization. Office dispatchers can reassign stops in real-time, view live route progress, and manage recurring weekly, bi-weekly, or custom service frequencies.
Starting a trial requires only your name, company name, and email address. No credit card is required to begin. You receive full access to all features for 14 days, can import your customer list via CSV, and can export your data at any time.
Yes. You can import your entire customer and pool location list via CSV. If you are migrating from existing software or spreadsheets, guided import tools and migration support are available to help transfer your customer records and service history smoothly.